Marketing & Proposal Specialist

Job Description 

The Marketing & Proposal Specialist will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Marketing & Proposal Specialist will work with cross-functional proposal team members to identify opportunities and help respond to, Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.   

The Marketing & Proposal Specialist should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.    

Job Details:

  • Interfaces with operations to win work and to manage the information infrastructure that enables the business to do so efficiently. 
  • Reviews client opportunity portals for pipeline development and filters for initial go/no-go review. 
  • Provides leadership and direction for proposals, including schedule, templates, compliance, content planning, and production. 
  • Responsible for leading large and small proposals and presentations and supports from pre-RFP opportunity identification through to interview stage, as required. 
  • Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans. 
  • Provides conceptual leadership for document design, while ensuring RFP instructions and internal brand guidelines pertaining to format, fonts, etc. are being followed. 
  • Participates in go/no-go and greenlight analyses in compliance guidelines, capture planning and positioning activities as they pertain to preparation for the proposal. 
  • Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise. 
  • Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering intensive proposals.  
  • Facilitates pink and red team, quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams. 
  • Write and edit tailored resumes and past performance sections for proposals.  Provides or obtains grammatical and technical editing to ensure quality. 
  • Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements. 
  • Supports debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvement. 
  • Supports content development related clients/markets, as requested. 
  • May contribute to the development and implementation/presentation of internal training content. 
  • Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids. 
  • Supports special projects assigned by management, as required. 


  • BA/BS in Journalism, English, Communications, Marketing or a related field  
  • 3+ years’ experience in an A/E environment, preference given for Transportation Industry / Department of Defense experience.  FAR/DFARS knowledge a plus. 
  • Experience using Shipley Proposal Process. 
  • Experience with SF-330 form. 
  • Proficient in Microsoft Office (Word, Excel, PowerPoint), InDesign, Illustrator 
  • Experience using lead generation software (SAM.Gov, GovWin, GovTribe, etc.). Experience with District of Columbia and Maryland state/local opportunity portals a plus (DDOT, OCP, DTAP, eMMA, etc.) 
  • Experience working with small businesses.  
  • Proven ability to work across organizations with effective communication, leadership, and project management skills. 
  • Excellent writing, grammar, and spelling ability. Writing or proposal samples preferred. 
  • Excellent presentation and written/oral communication skills. 
  • Ability to work in a deadline-conscious, results-driven environment. 
  • APMP/SMPS certification is a plus.
Job Category: Engineering Sales & Marketing
Job Type: Full Time
Job Location: Washington DC

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